Why do we need your information?
Our purpose as a foundation is to connect people who care about the same cause. We use personal data to manage, deliver and promote our core business of fundraising and provision of funding services.
Whose data do we collect?
We hold data on those who have given financial or other support to us, those who may do so in the future, and those who apply to us for grants, whether on behalf of an organisation or personally.
How we obtain your data
The majority of the information we hold about you has been provided directly to us by you.
We also collect data from publicly available sources. Examples include information gathered from a news article or online media, including social media like LinkedIn or Twitter. We may also use publicly available directories and similar information such as Companies' House.
What we do with your data and why
The core purposes of our data processing are to:
Administer funding to local community groups and charities;
Send communications to you about the Stephen Clements Foundation;
Promote the aims and objectives of the Foundation through other activities;
Build support for the Foundation through various fundraising and marketing activities;
Thank you for any support you may have given to the Foundation.
Funding Applicants and Recipients
We collect the information described below in order to solicit and process applications for funding from the Stephen Clements Foundation.
We collect the following information:
Name(s) and address, email, phone number and other relevant contact details and preferences;
Purpose and details about an application for funding;
Any other information needed for the assessment of funding which may include financial, family, education, employment and committee information;
Details about any funding which was made;
Information about our relationship with you, correspondence, meeting notes, attendance at events etc.
People who use our website
When you visit our website, your personal data is collected both through automated tracking and interacting with various forms on the website.
This includes information provided when you make an enquiry, visit our social media channels, complete a survey or register for our newsletter.
Our website may include links to websites run by other organisations. The Stephen Clements Foundation is not responsible for the privacy practices of other websites and you should read their privacy policies carefully.
Protecting your data
We keep your data secure in our database which has appropriate security mechanisms in place.
We do not share your data with anyone unless it is necessary for the purpose for which you have given us the data and/or we are legally required to. Examples of when we are required to share your data:
We will share information on funding applicants with trustees. These are trusted individuals working with the Foundation. We will also publish data on funding recipients for groups/organisations (amounts/names/purpose) but we anonymise details for any individual grantees;
We are required to tell you the basis on which we process your data which will be:
Consent -- Where the law requires your consent to process data in a certain way, we will obtain it before carrying out that activity.
Contractual/Legal Obligation -- Examples include holding funds which are subject to Fund Agreements or organising a ticketed event. Each requires us to know who you are and to process your information in order to do the thing you have asked us to do. If a contract is in place then we will process your data based on that contract.
Legitimate interest -- In all other cases the law allows us to process your data if it is in your legitimate interest to do so, but only so long as we need to, and your "interests or your fundamental rights and freedoms are not overriding". Practically speaking this means we carry out an exercise to check that we will not cause you harm by processing your data, that the processing is not overly intrusive and that we will only do so in a way which is described in this privacy notice.
We will keep data for as long as is needed to complete the task for which it was collected. Relationships between donors, grantees and the Foundation are often long term, and so we expect to keep your data for as long as that relationship exists, or until we no longer need it.
You have a variety of rights about the way we process your data. These are as follows:
Where our use of your data requires consent, you may withdraw this consent at any time.
Where we rely on our legitimate interest to process data, you may ask us to stop doing so.
You may request a copy of the data we hold about you.
You may change or stop the way in which we communicate with you or process data about you.
If you are not satisfied with the way we have processed your data then you can complain to the Office of the Information Commissioner.
Any changes we make to our policy will be displayed on this page and where appropriate notified to you via email. This privacy statement was last updated in April 2020.